Stop losing consultations and rebookings to a busy front desk. Apilon AI answers every call, books appointments, qualifies leads, and follows up, 24/7, without adding staff.
Call the AI and hear it answerA real booking call from start to finish. This is exactly what your clients hear when they call.
Trained on your full menu
Add a treatment to your menu and we update Sophie. She always speaks your current offerings.
Answer time
Your AI picks up before the caller has a chance to hang up and try the spa down the street.
Always answered
Lunch rush, after hours, weekends, holidays. No voicemail, no busy signal, no lost booking.
Calls to voicemail
Every line, every time. Your front desk stays focused on the clients in the room.
Four things your AI does automatically, from the first ring to the rebooking text.
Lunchtime rush, after hours, a promo weekend. Every line is answered at the same time. No client ever lands in voicemail.
Name, past treatments, preferred provider, and what they came in for last time. Visit after visit, so the call feels personal.
Booking confirmations, pre-care instructions, appointment reminders, and rebooking nudges, all on autopilot.
You get the client's name, the treatment they're interested in, and the urgency, before you ever pick up the phone.
The moment a call ends, Sophie texts the confirmation, the pre-care instructions, and a reminder, then nudges the client to rebook at the right interval. No front-desk follow-up required.
Six concrete things, ready from day one. No promises, no consultant reports.
A live AI on your existing number
Connected to your current business number and booking system. Nothing changes for your clients.
Tailored to your med spa
Trained on your treatments, providers, pricing tiers, and your own tone. No generic templates.
Smart booking & rescheduling
Books and reschedules directly into your calendar, with the right provider and the right treatment time blocked.
Fewer no-shows, more rebookings
Automatic reminders, confirmations, and post-treatment follow-ups keep your chairs full.
Live in under 2 weeks
From the first conversation to an AI picking up the phone. Most builds go live in 10-14 days.
Ongoing optimization
We monitor calls, update scripts when you add treatments, and improve the AI as you grow.
A med spa booking is rarely a $30 trim. One missed consult can be hundreds, even thousands, in treatment and membership value.
Example, do the math for your spa
Illustrative example using the assumptions above. Your real number depends on your call volume, conversion rate, and average ticket, which we'll map out with you on the call.
Adjust the sliders to match your med spa and see exactly what missed calls are costing you.
Numbers are estimates based on your inputs.
Most med spas go from first conversation to a live AI voice agent in under 2 weeks.
We learn your spa: your treatments, providers, booking system, busiest hours, and what your callers ask about most.
We build your AI receptionist from scratch, trained on your services, pricing, and calendar. No generic templates.
We run your AI through real call scenarios and fine-tune until it handles every situation exactly how you'd want your best front-desk person to.
We connect your AI to your phone number. From day one, every call is answered, even when your team is mid-treatment.
We monitor call performance, update scripts when your menu changes, and keep improving your AI as you grow.
From the after-hours consult request to the post-treatment rebooking. Your AI handles it all.
"I saw your Botox special on Instagram." Your AI answers, explains the treatment, qualifies the lead, and books the consult, right into the right provider's calendar, before they scroll to the next spa.
People research treatments at night. A client calls at 9pm about lip filler. Your AI answers, books them for the morning, and your calendar is full before you wake up.
New bookings, reschedules, and cancellations handled instantly, with the right treatment time blocked and a confirmation text sent automatically.
Treatment interest, budget, candidacy questions. Your AI handles the screening so your team spends time on clients who are ready to book.
Automatic reminders, confirmation requests, and easy rescheduling keep expensive provider time from sitting empty.
After each visit, your AI checks in on results, invites the client to rebook at the right interval, asks for a review, and offers your membership, turning one-time visits into recurring revenue.
Four things that make Apilon different from anything else on the market.
Sophie detects the caller's language and answers naturally in English or Spanish, then books the appointment either way. No separate line, no "press 2 for Spanish," no bilingual front-desk hire.
She detects the language and switches automatically, even mid-call.
Why owners trust Apilon
Handling client health information? We'll walk through your privacy and compliance requirements, including a BAA and a HIPAA-conscious setup, on the call.
Other platforms hand you software and leave the rest to you. We build the whole thing, you just take the calls off your plate.
Most builds go live in 10-14 days.
No lock-in, cancel anytime. You get a fixed, all-in quote after the free discovery call.
No lock-in · cancel anytime
Final price depends on your call volume and setup. We give you a fixed, all-in price after the free discovery call. No long-term contract.
Compared to the alternatives
Indicative US market rates. Receptionist cost includes benefits and payroll tax.
Your AI is designed to sound natural and on-brand. We can make it fully transparent, or have it introduce itself as your "virtual assistant", whichever you prefer. Either way the goal is a great client experience.
For anything outside its scope, a clinical question, an upset client, or an unusual request, the AI escalates immediately. It either transfers the call to your team or sends an instant alert so you can follow up.
Yes. We connect your AI to your current business number. Nothing changes for your clients, same number, same experience, just always answered.
We integrate with most platforms used by med spas, including Boulevard, Vagaro, Mindbody, Acuity, Zenoti, and Google Calendar. Tell us what you use on the first call and we'll confirm compatibility.
We take client privacy seriously and use secure processors. If you handle protected health information, we'll walk through your compliance requirements, including a BAA and a HIPAA-conscious configuration, on the call before you go live.
Plans start at $500/mo. Final pricing depends on your call volume and the features you need, so we put together a custom quote, in 30 minutes, on the free discovery call.
In 30 minutes we'll show you exactly what your custom AI receptionist would sound like and do for your med spa. Free consultation, no commitment.
If it doesn't hit 90% correct handling, we don't go live. You don't pay until we do.
It's the same QA process we run on every agent we build. No exceptions. No compromises.
What we cover in the 30 minutes
Demo of your AI on a real call
You hear exactly how it sounds. 10 min.
Walkthrough of your current setup
Phone, booking system, providers. 5 min.
Fixed price in the call
You don't leave wondering about cost. 10 min.
Go-live timeline
You know exactly when you'd be live. 5 min.
Who you're meeting
Jeppe
Co-founder, Apilon AI
A 30-minute conversation. No sales tricks. Just a chat about what makes sense for your med spa.
Or call and hear the AI answer right now